Hire a Data Entry Specialist. By the hour.
Accurate, fast data entry — CRM cleanup, migrations, spreadsheets.
Get matched with a Data Entry Specialist
What a data entry specialist actually does.
A data entry specialist handles the accurate, high-volume input work that keeps CRMs, spreadsheets and databases clean — CRM cleanup, migrations, and structured data collection. ViaHourly specialists are matched by tool familiarity and data type, so accuracy stays high even at volume.
Why teams hire a data entry specialist.
Weeks of paper forms, receipts or leads sit unprocessed because no one has time.
Moving data from a legacy system to a new CRM or database keeps getting delayed.
Manual entry by untrained staff introduces mistakes that cascade into reporting errors.
Different team members enter data in inconsistent formats, breaking downstream automation.
What ViaHourly delivers instead.
Trained specialists process backlogs quickly with built-in quality checks.
Data mapped and validated during migration so nothing is lost or duplicated.
Entry follows a documented standard so downstream automation and reporting stay reliable.
Add hours during backlog crunches, scale down once caught up.
"We had weeks of trade show leads sitting untouched in a spreadsheet. Getting them cleaned, deduped and into the CRM took a fraction of the time it would have taken us internally."
Illustrative example based on the kind of outcome clients in this situation typically describe — not a quote from a specific customer.
How you hire a Data Entry Specialist.
- 01Submit brief
Tell us the scope, tools and outcome you need from your data entry specialist.
- 02Review matches
Our team hand-picks a shortlist based on skills, industry and availability.
- 03Kickoff call
Meet the expert, align on the plan and start tracking hours.
- 04Iterate & scale
Extend, pause or expand — always at the same hourly rate.
What's in scope for a data entry specialist.
- High-volume data entry across CRM, spreadsheets and databases
- Data cleanup, deduplication and standardization
- System-to-system data migration support
- Quality control and error-checking processes
- Structured data collection from forms, PDFs or scanned documents
- Spreadsheet formatting and validation
- Basic reporting from entered data
- High-accuracy, high-speed data entry
- Spreadsheet and database formatting standards
- Attention to detail under repetitive volume
- Basic CRM navigation (HubSpot, Salesforce, etc.)
- Deduplication and data validation logic
- Confidentiality with sensitive records
How businesses put a data entry specialist to work.
A specialist processes and validates 10,000 records during a migration from a legacy system to HubSpot.
Weekly trade show leads are entered, deduplicated and enriched before being handed to sales.
Scanned paper forms are converted into structured spreadsheet data with a quality-check pass.
Who hires data entry specialists on ViaHourly.
Clearing a data entry backlog with a trained specialist typically costs a fraction of the staff hours it would take internally, while reducing the error rate that comes with rushed, ad-hoc entry.
Data entry specialists start around $12/hr, making backlog and migration projects highly cost-effective. Most projects are billed hourly with flexible scaling.
| Factor | In-house hire | ViaHourly |
|---|---|---|
| Speed on backlogs | Squeezed in between other duties | Dedicated focus until caught up |
| Cost | Existing staff's opportunity cost | Low hourly rate, scoped to volume |
| Accuracy | Varies with staff fatigue | Trained specialists with QC checks |